DESIGN AND IMPLEMENTATION OF INVENTORY MANAGEMENT SYSTEM FOR UNIVERSITY

CHAPTER ONE

Introduction

Inventory management is a crucial part of any organisation, including educational institutions like universities. It is necessary to manage inventory information such as supply to the department, purchases, and balance-stock information. The interior of storage management can be considered to be a kind of layered management and its exterior, together with related entities, such as supplier and customer, etc, forms a dynamic network system [2].

The Inventory Management System (IMS) project aims to create a desktop application for managing inventory at your university. The primary goal of the project is to create an inventory management system model that would show all of the University’s stock information. It is a desktop programme that runs on the intranet and contains an admin component for managing inventory and keeping the inventory system up to date.

The application includes information on the university's general profile, sales information, purchase information, and the stock that is still available. The system is designed to automate the inventory management process, reducing the risk of errors while recording the stock. Additionally, this programme provides information on the stock's remaining balance and the total amount of transactions. This project's main objective is to create an application that addresses the daily needs of the university's stock management. The application is designed to be simple to use and manage inventory information, such as supply to the department, purchases, and balance-stock information. It aims to provide comprehensive stock balance information and make the inventory manageable and easy for the institution. This management provides centralization of the most basic and necessary warehouse functions. With the help of this, traders will be able to see the complete inventory details like stock levels, product details, add/manage sales, procurements [3]. Stock Management is basically the procedure by which an association is provided with the products and enterprises that it needs to accomplish its goals of purchasing, stockpiling and development of materials. Stock administration frameworks are key to how organisations track and control inventories [1].

Overall, the IMS project aims to provide a solution that can streamline the inventory management process at the university, making it more efficient and effective. The application's user-friendly interface, combined with its powerful features, is designed to meet the daily needs of the university's stock management.

1.1. Purpose

The purpose of the Inventory Management System (IMS) project is to create a computer-based system that enables the university to manage its inventory efficiently. The primary goal of the project is to develop an application that can store inventory information, maintain stock levels, update the inventory based on sales information, and provide sales and inventory reports on a daily or weekly basis.

The IMS will provide an automated and accurate method of tracking and managing inventory, thereby reducing the errors that can arise when manually recording stock levels. It will also provide a means of storing historical data related to inventory levels, which can be used to generate insights into stock movement and trends over time.

Additionally, the IMS will allow the university to transition from manual processes to digital processes, thereby increasing efficiency and reducing the workload of staff. The system will also provide comprehensive stock balance information and make inventory management easier for the university.

The project aims to create a user-friendly desktop application that can be accessed through the intranet. It includes an admin component that allows for the management of inventory and the updating of the inventory system. There is also an employee login, which provides a level of security to protect against misuse of inventory information.

Overall, the purpose of the Inventory Management System project is to provide the university with a reliable, accurate, and efficient system for managing its inventory. By creating this system, the university can ensure that it maintains adequate stock levels and provides timely and accurate information about its inventory to staff, students, and other stakeholders.

1.2 Scope

The scope of the Inventory Management System project is quite significant, as it aims to provide an effective solution for managing inventory in a university environment. The system's primary function is to manage stock, purchase information, and balance-stock information of the university. It is also designed to provide comprehensive stock balance information, as well as generate reports and update the inventory based on sales information.

Furthermore, the system provides a user-friendly interface for the administrators and employees to easily manage the inventory. With the employee login, the system also ensures that the inventory data is protected and only authorized individuals can access and update the data.

The scope of the project extends beyond the university setting as the IMS can be customized and implemented in various industries such as manufacturing, healthcare, and retail. The project's use of HTML, Bootstrap, CSS, JavaScript, PHP, Ajax, and SQL, makes it highly adaptable and customizable to meet the specific requirements of different organizations.

Moreover, the system's ability to automate and streamline the inventory management process can save time, minimize errors, and enhance productivity. This project can also serve as a foundation for future enhancements such as integrating the IMS with other systems like accounting and sales systems.

In summary, the scope of the project is to provide an effective and user-friendly solution for managing inventory in a university setting, with the potential to be customized and adapted for use in different industries. The project can also enhance productivity, minimize errors, and serve as a foundation for future enhancements.

1.3 Overview

The Inventory Management System (IMS) is a desktop application developed using PHP, HTML, CSS, JavaScript, and Ajax technologies. The primary objective of this project is to create an inventory management system that can manage the stock information of the university. The application has an admin component that allows the management of the inventory and keeps it up-to-date. The application is designed to automate the manual inventory management system and to provide comprehensive information about the inventory to the university management.

The IMS includes information on the university's general profile, sales information, purchase information, and available stock. The application allows the management of inventory information such as supply to the department, purchases, and balance-stock information. The inventory can be updated by authorized personnel using the employee login feature. The login page is created to protect the management of the stock of the organization to prevent any misuse or theft.

The scope of this project is to create an inventory management system that can manage the university's inventory system. The IMS can store inventory information, maintain stock levels, update the inventory based on sales information, and provide sales and inventory reports on a daily or weekly basis. The project is focused on creating a fully functional desktop application that can automate the manual inventory management system and provide comprehensive information about the inventory to the university management.

The purpose of this project is to provide a simple inventory management system that can help the university management in managing the stock efficiently. The application will enable the university to minimize errors while recording the stock and it will make the inventory manageable and easy for the institution. The IMS will also provide transformation from manual work to digital and offer comprehensive stock balance information.

In summary, the IMS is essential software required for the university's stock management, and it automates the manual work and simplifies the stock management process. The application is designed to provide comprehensive information about the inventory to the university management and to make the inventory manageable and easy for the institution.